NextWallet Notice for Mechanics

Version 1.1 was published on 18 September 2026. This version follows changes to what the app and our servers do, and to the Terms of Service. The main changes are:

• Who at your company can see your records is narrower(Section 5). A user with the Drug & Alcohol role can no longer read your mechanic record, and neither a human resources user nor a user with the Drug & Alcohol role can open your work orders, your part requests, your inspections or the repair records that carry your name in NextDrive. Other mechanics can no longer read your company record. A human resources user can still download a unit's audit package, with the repair records, and any staff account can still download the files of your work from our storage (Section 5).
• Your saved signature and your certificates can no longer be downloaded directly from our storage by any account at your company. We now hand them out through our servers, as temporary addresses, only to accounts with access to the maintenance section and to our staff (Section 5). A file stored before this version may still have a permanent address (see the next point).
• The web addresses of your files. Files you store from now on are not given a permanent web address. They are shown through temporary addresses, which work without signing in until they expire; a file stored before this version may still have a permanent one (Section 5, Section 7).
• Dictation. You can now dictate some of your notes instead of typing them. The app does not record your voice; on some Android phones the recogniser may send it to its provider (Section 3, Section 4, Section 9).
• Paper inspections. You can now register an inspection done on paper by attaching its scan. Section 3 says what is stored, Section 6 that the scan is stored as you attach it, with its metadata, and Section 5 that it is not given a QR code.
• Stored files are not limited by role the way NextDrive is: any staff account at your company can download the photographs, scans and generated work-order files of your work (Section 5).
• The Terms of Service no longer announce an arbitration that they never established. Version 1.4 of the Terms removes that announcement and keeps the class action waiver (Section 10).

As Section 11 has said since version 1.1, because this notice and the Terms of Service it incorporates have changed, you are asked to accept them again the first time you open the updated app.

Your account is created for you by the company you work for. The company enters your name, your work email address and, if it chooses to, your phone number, your date of birth and your sex. You do not enter those, and you cannot change them from the app. (The contact details in Section 3 start out as a copy of some of them, and those you can change.)

Your account belongs to your work, not to your personal life. Everything below describes work records.

NextDrive builds and operates the software. Your company decides who you are in it, what work you are given, and when your access ends. We do not decide those things, and we do not accept requests from you to change them. If you want your details corrected, or your access restored, ask your company.

We keep this notice, and the record that you accepted it, because the notice is ours and not your company's. That record follows your account, not your employer — if you later work as a mechanic for a different company with the same account, it comes with you.

Your account. Your name, your work email address and your password live in our sign-in system. Your company record holds your name, your work email address, your role, your company, whether your access is active, and the phone number, date of birth and sex your company entered. Your mechanic record holds your name, your contact details and your signatures (both described below); the name on it is the one printed on your inspections and work orders. If your company issued you a one-time activation code, we also keep a record of it — a fingerprint of the code, never the code itself — with who issued it, when it was issued, when it expires, whether it is pending, used or withdrawn (and, if it was withdrawn, why), when it was used, and a count of recent wrong attempts that can lock the code for an hour.

Your contact details. The phone number and email address in your mechanic record, so your company can reach you. They start out as the phone number your company entered, if it entered one, and the email address you sign in with. You can change them from the app; changing them does not change the email address you sign in with or the details your company entered in your company record.

Your signature. The signature you draw in your profile is stored as an image. It is stamped onto every inspection report you save from the app. When you draw a new one, it is used on the reports you save from then on. We keep the previous versions, because each inspection report you already saved keeps the signature that was current when you saved it.

Your qualification records. If your company records that you are qualified to perform annual inspections under 49 CFR Section 396.19, or brake inspections under 49 CFR Section 396.25, the certificate or evidence it uploads is stored with your name on it, together with its expiry date, if any, and, for annual inspections, the basis on which you qualify (a training program, a state certificate or your experience). You do not upload these and you cannot remove them. A record of your annual-inspection qualification on the day of the inspection — which record applied, its basis and its expiry date, or that none was on file — is frozen into each annual inspection you sign, so that the inspection stays readable later.

Your work orders.When you work an order we record the status you set, the notes you write, the parts you request and the fact that you assigned the order to yourself. When you open an order from a maintenance alert, the order records you as the person who reported it and is assigned to you. When you certify a repair, we record whether you marked it "Repaired" or "No repair needed", your certification notes and your name. These are also copied into the repair record, which also stores your user id, and your name and user id are written on the inventory movements for the parts used. If the order came from a maintenance alert and you mark it "Repaired", your user id is also recorded on that alert as the person who resolved it.

Your inspections. When you record an inspection item by item in the app, we store the unit, the inspection type, the date, the odometer and location you type, your rating of each checklist item, the note and photographs you add to any item you mark as a defect, your general notes, the result (worked out from your ratings, not chosen by you), your user id, your name and your signature. If the inspection fails, a work order for the failed items is opened automatically, naming you as the person who reported it.

You can also register an inspection that was done on paper, by you or by another shop, by attaching its scan (a PDF, JPG or PNG). For that inspection we store the scan exactly as you attach it, with anything written or signed on it, together with the unit, the type, the date, the odometer, the location and notes you type, the result you choose, who performed it (you, or the name of the other shop), your user id and your name. It carries no checklist ratings and no signature from your profile. If you mark it failed, a work order is opened, as with any other inspection.

Your photographs.The before-and-after photographs you take on a work order, the four unit photographs on an inspection report, and the photographs you take of a checklist item you mark as a defect. Inspection photographs are uploaded as soon as you take them, before the inspection is saved. Photographs are taken with the camera from inside the app; the app does not browse your photo gallery. The only file you choose from your phone is the scan of a paper inspection: you pick it in your phone's file picker, which on Android can also show your photos, and the app reads only the file you choose.

Your dictated notes. Instead of typing, you can dictate some notes: the general notes and the note on each defect of an inspection you record item by item in the app, your notes on a work order, your certification notes (or your reason when no repair was needed), and the note on a part request. The first time, your phone asks you to allow the microphone and, on an iPhone, speech recognition; if you do not allow them, you type as before. What you say is shown to you as text, and it is added to the note only when you choose to add it. From then on it is text like any you type, and it is kept and shown like the rest of that record (Section 5, Section 7). The app does not keep your voice (Section 4).

Your device. So we can send you a notification when work is assigned to you, when a part you requested is approved or rejected, when a unit goes out of service, or when maintenance alerts at your company come due, we store a push token for each device you sign in on, along with the platform and the app version.

On your phone. Some of this is also kept on the phone you use:

• While you work through an inspection, the app saves your answers as you go, so that you can continue if the app closes before you save: the unit, the date if you chose one, the odometer and location you type, the notes you type or dictate, the rating and any note you give each item, the web addresses of the photographs you have already uploaded, and the day you last changed it. The app offers it back only to your account.
• Each photograph you take leaves a copy in the app's temporary storage.
• When you attach the scan of a paper inspection, the app receives a copy of the file from your phone's file picker and keeps it in its temporary storage.
• When you open an inspection report, the app keeps an encrypted copy of it, and gives your phone's document viewer an unencrypted copy to display.
• The app keeps a copy of your company record, so that it can open without a connection.
• The app keeps a note of your account identifier and the latest version of this notice you have accepted, so that it can let you in without a connection.

Section 7 says how long each of these stays.

A log of what you did.Activating your account with your one-time code, your changes to work orders, your part requests, and changes to your contact details or your signature are written to your company's activity log with your user id, your sign-in email and a copy of the record before and after the change (for something new, only after; the copy of the activation record never includes the code's fingerprint). Saving an inspection is logged with your user id, your sign-in email and a one-line summary of its type and unit, without a copy of the inspection; the summary also gives the result for an inspection recorded item by item, and the other shop's name for a paper inspection it performed. Taking an order, changing its status, requesting a part and certifying an order also create a notice, with your name and user id, for your company's administrators.

• No voice recordings. When you dictate a note (Section 3), the app does not record, save or upload your voice. It passes the sound to the speech recogniser on your phone, and only text comes back. There is no audio file, in your account or on our servers. The microphone is on only while the dictation window is open. We do not use your voice to identify you, or for analytics, advertising or model training. Where your voice is recognised depends on your phone (Section 9).
• No access to your photo library.The app does not browse your photos. Photographs of a unit, a defect or a repair can only be taken with the camera from inside the app. The only file you choose from your phone is the scan of a paper inspection (Section 3), picked in your phone's file picker.
• No location tracking.The app never asks your device for your position. The "location" on an inspection report is a box you type into. See Section 6 for photograph metadata, which is a different thing.
• No analytics or advertising. There is no analytics, crash-reporting or advertising service in the app.

Read this section carefully. It is wider than most people expect.

People at your company. What a staff account at your company can see depends on its role:

• The maintenance section— your company's administrators, its safety managers and the other mechanics — can read your mechanic record, your contact details, the work orders you touched, your part requests, the repair records and inventory movements that carry your name, the maintenance alerts you resolved, and the inspections you signed, including the report with your name and signature.
• A human resources usercan read your mechanic record and your contact details. It cannot open your work orders, your part requests or your inspections in NextDrive. But it can download a unit's audit package, and that package includes the unit's repair records — with your name, the labor rate and hours recorded for you, the notes you wrote on the work order and your certification, and, for a repair that came from one of your inspections, your name and the notes from that inspection — and may include the inspection reports of that unit, with your name and signature.
• A user with the Drug & Alcohol role(such as your company's Designated Employer Representative, or DER) cannot open your mechanic record, your work orders, your part requests, your inspections or your repair records in NextDrive. It can, however, open any document your company uploaded to a unit's file, such as a paper inspection report you signed.
• The files, for any staff account. The two limits above are about NextDrive and our database, not about the stored files. While signed in, any staff account at your company— a human resources user and a user with the Drug & Alcohol role included — can download directly from our file storage the files attached to your work: the photographs of your inspections and repairs, the scans of paper inspections, the PDF of a work order once it has been generated (with your notes and your certification), and any signature you drew on a digital inspection form or on your company's screen. Your saved signature and your certificates are not among them (see below).
• Your company record, including the phone number, date of birth and sex your company entered, can be read in NextDrive by your company's administrators, its safety managers, its human resources users and its users with the Drug & Alcohol role. They can also see whether your activation code is pending, used or expired, and whether your account has been used. Other mechanics cannot read it.

In NextDrive, the signature you save in your profile and your qualification certificates open only for accounts with access to the maintenance section — an administrator, a safety manager, another mechanic — and for our staff (see "Us" below), and not for a human resources user or a user with the Drug & Alcohol role. For those two, that limit is applied by our servers, not only by the screens of NextDrive: no account at your company can download them directly from our storage. A signature you draw on a digital inspection form, or on your company's screen when it records an inspection, is different: it is stored with the inspection photographs, and any staff account can download it (see above). A temporary address, once handed out, works for whoever holds it until it expires (see below). The basis and any expiry date of your qualification, frozen into each annual inspection you sign, travel with that inspection, and whoever can read the inspection can read them.

Anyone holding a link. When NextDrive or the app shows one of your files — a photograph, a qualification certificate, a signature — it uses a temporary web address for it. That address works without signing in until it expires, and anyone who is given it before then can open the file. Most of these addresses expire after one hour; some last up to seven days, such as the one the app keeps for a photograph in an unfinished inspection on your phone, or the one saved in the record of a paper inspection you register, which anyone who can read that record can use until it expires. Files stored since this version of the notice took effect are not given a permanent address. A file stored before may still have one, which works without signing in and does not expire, until we withdraw it. Your saved signature also appears on every inspection report it is stamped onto.

The public, for the inspection record.Every inspection you record item by item in the app is given a QR code that anybody can scan, including a roadside inspector. An inspection you register from a paper scan is not given one. The page it opens shows your company's name, the unit, the type and date of the inspection and the result. It does not show your name, your signature, your contact details or your certificates.

Your name is on the inspection report itself, because federal law requires the report to identify who performed the inspection (49 CFR Section 396.21(a)(1)), and your company hands that report to an official who asks for it.

Whoever your company invites to an inspection form.When your company sends a digital inspection link, the page that opens lists the names of the company's mechanics so the inspector can be chosen. That page does not require signing in.

The driver who reported the defect.When a driver opens a work order from their inspection report in the app, that driver's app shows, once the order is closed, the name of the mechanic assigned to it and the date — or, if the repair was certified as unnecessary, the name of whoever certified it and the reason they gave. While that driver is linked to your company, their account can also read the rest of that work order, including your notes, the hourly labor rate and estimated hours your company entered for you on it, and where your photographs are stored. For a photograph stored since this version of the notice took effect, that does not let them open it; for one stored before, it may be a permanent address that does (see "Anyone holding a link").

Us.Our staff can read your company's records about you — your company and mechanic records, your contact details, your signature, your qualification records, and the work orders, inspections and photographs you worked on — as well as your company's activity log, in order to support the product and to answer a company's audit request. Our platform administrators can do this for every company; our compliance staff, for the companies assigned to them. The engineers who build and operate the service can also read these records directly in our database and file storage, for every company, without going through either of those roles.

Nobody else. We do not sell your information, we do not share it for advertising, and we do not give it to anyone outside your company except the service providers in Section 9 and where the law requires it.

Before a photograph you take in the app is uploaded, the app recompresses it on your phone and, if it is wider than a set limit, scales it down. What we store is that copy, not the original file from your camera. We do not strip the metadata a photograph may carry — depending on your device and its settings that can include the date, the camera model and, on an Android phone whose camera app is set to record it, the place where the photograph was taken.

We do not add location data to your photographs, and we do not read or use that metadata. It stays there because the app copies it into the smaller file it uploads, and our servers store that file as they receive it. If you do not want it there, turn location off in your Android camera app's settings.

The scan of a paper inspection (Section 3) is different: the app does not recompress it. It is uploaded and stored exactly as you choose it, with whatever metadata the file carries. For a photograph, on any phone, that can include where it was taken. If you do not want that, remove it before you attach the file.

Your work records stay. Inspection reports, work orders, repair records, photographs, your signatures (drawing a new one does not delete the earlier ones) and your qualification certificates are kept for as long as your company keeps its account with us, unless they are changed or removed. They are the records a federal inspector asks your company for, and your company is required to be able to produce them.

Your company can change or remove them.Anyone with edit access to your company's maintenance section — your company's administrators, and our staff when they work on your company's account — can edit or delete an inspection report you saved, including the inspector name and signature on it, and can edit a work order —including the notes you wrote while working on it, even after the repair was certified— or delete it. Deleting an inspection report or a work order, or removing or replacing a photograph on an inspection report, does not delete the photographs from our servers: they stay. If one of them was stored before this version of the notice took effect and still has a permanent web address, that address keeps working (see Section 5). A copy of what was changed or deleted is normally written to your company's activity log, but the change or deletion still goes ahead if that copy cannot be saved. Your qualification certificates are never deleted; your company can only withdraw them.

While a work order is open, any other mechanic assigned to it can also edit or clear its repair notes, including the ones you wrote; your company's activity log keeps the earlier text. Your company can also reopen a work order you certified, and whoever certifies it again replaces your certification —the outcome, the notes and the name— on the work order and in its repair record.

We do not delete them when you leave. When your company ends your access, you are taken off your open work orders (a mechanic already on an order keeps it; otherwise it is left for your company to reassign), any unused inspection links issued in your name stop working, and your mechanic record is archived, but none of your work records is erased: the inspections you signed keep your name and your signature, because a record of an inspection that no longer says who performed it is not a record.

Photographs that end up in no record. Photographs are uploaded as soon as you take them. A photograph that does not end up in a saved inspection stays on our servers even though no record uses it, and we do not delete it — for example one you retook, one of an item you later stopped marking as a defect, or one from an inspection you started over or never saved.

Your activity log entries stayfor as long as your company's account exists.

We do not have a fixed retention period beyond that, and this notice does not promise one.

What stays on your phone.The app keeps one draft per inspection type. It does not expire: it is removed when you save that inspection or choose "Start over". A draft with no ratings or photographs is not offered back, so "Start over" does not appear for it; it is replaced when you start another inspection of that type. Signing out does not remove it, and neither does the end of your access. The copies of your photographs in the app's temporary storage are not deleted by the app, even when you sign out; they stay until your phone clears the app's temporary files or the app is removed. The same goes for the copy of a scan you attached. The encrypted copy of an inspection report you opened is removed when you sign out, and copies older than seven days are removed the next time the app starts. The unencrypted copy given to your phone's document viewer is not removed when you close the viewer; it is removed the next time the app returns to the foreground at least 20 seconds after the copy was made, when you sign out, or when the app restarts. The copy of your company record, and the note of the version of this notice you accepted, stay after you sign out. Removing the app, or clearing its data, removes all of them.

You canchange your contact phone number and email, draw a new signature for the reports you save from then on (the earlier ones are kept), edit or clear the repair notes on a work order assigned to you until it is closed (your company's activity log keeps the earlier text), and sign out.

You cannot delete your account or your work records from the app.There is no delete button on the mechanic side, and if you ask us we will not be able to remove the work records described in Section 7 while your company still needs them. This is different from a driver's NextWallet account, which can be deleted from the app.

You can ask us what we hold about you, and ask us to correct it, at admin@nextdrive.cloud. For anything your company entered — your name, your role, your qualification records — we will refer you to your company, because it is their record and not ours.

Depending on where you live, you may have further rights over this information. Write to us and we will tell you what applies.

• Google Firebase and Google Cloud (United States) host your sign-in, the records described above and the files.
• Firebase Cloud Messaging and Apple Push Notification service deliver the notifications.
• Your phone's speech recogniser, only when you dictate (Section 3, Section 4). It is part of your phone, not a service we contract. On an iPhone, the app requires recognition on the phone itself: your voice does not leave the iPhone, and if your iPhone cannot recognise your language on the phone, dictation does not work. On Android, the app uses your phone's on-device recogniser if it has one (Android 12 or later); otherwise it uses the recogniser your phone is set to use — usually Google's — which may send your voice to its provider's servers, and that provider's privacy terms govern what happens to it there. If dictation is not available, the app suggests your keyboard's microphone instead; that is your keyboard's own dictation, which the app does not control.
• RevenueCat receives the identifier of your account. It is the service that handles subscriptions for drivers; it receives your identifier even though there is nothing for you to buy.

Your use of NextWallet is governed by our Terms of Service, which apply to you as they apply to any user, and which are part of this notice by reference. They include a section on dispute resolution (Section 15), including a class action waiver. They do not include an arbitration agreement.

Two things in those Terms are worth repeating here:

• NextDrive is not affiliated with the FMCSA, the Department of Transportation or any government agency, and nothing in this app is a government certification.
• NextDrive is not your attorney and this notice is not legal advice.

We will update the version and the date at the top. Whenever we publish a new version of this notice, or of the Terms of Service it incorporates, we will ask you to accept it the first time you open the updated app — and the new version will say what changed.

Changing this notice does not affect drivers, and does not ask them to accept anything again.

NextDrive LLC
2475 Paseo de las Americas, 3052
San Diego, CA 92154
admin@nextdrive.cloud